Privacy Policy

Last updated: November 11, 2026

1. Who is responsible

The Geo Diary service operator (“we”, “us”, or “our”) is responsible for personal information handled through the Geo Diary website and app. Add the full legal name and business address of the responsible entity here before publishing.

2. Information that may be handled

Depending on the features you use, Geo Diary may handle information such as:

• Account details, such as your name, email address, login identifiers, and profile information.
• Content you choose to record, dictate, type, upload, save, or export, including voice recordings, transcripts, notes, meeting details, and generated summaries.
• Service and transaction information, such as credit balances, purchases, payment references, and reward activity, where those features are enabled.
• Technical information, such as device type, operating system, app version, IP address, diagnostic events, and security logs.
• Messages you send to support or partnership teams.

3. How information may be used

Information may be used to create and manage accounts; provide transcription, AI-assisted organization, translation, search and export features; administer credits, payments and rewards; respond to support requests; maintain service security; troubleshoot and improve performance; and comply with legal obligations.

4. Voice recordings and AI processing

When you use voice features, audio and related content may be processed to generate transcripts or other requested outputs. If third-party speech, AI, cloud, or infrastructure providers are used, relevant content may be processed by those providers on our behalf. Before publishing, specify the actual providers, processing locations, retention periods, and whether content is used for model training. Do not promise that recordings are deleted or never used for training unless that is verified by the service operator and its providers.

5. Sharing and service providers

We may share information with service providers that help host, secure, process, support, or operate Geo Diary; payment providers where transactions are enabled; professional advisers; and public authorities where required by law. We do not sell personal information as a business practice unless a separate notice clearly states otherwise. Add the names or categories of the actual providers before launch.

6. Storage, security and retention

We use reasonable safeguards appropriate to the nature of the information. No system can be guaranteed completely secure. Information is retained for as long as needed for the purposes described in this notice, to provide the Service, resolve disputes, enforce agreements, and meet legal requirements. Insert the actual retention and deletion schedule for account data, audio, transcripts, backups, and logs.

7. Your choices and rights

Depending on your location and applicable law, you may have rights to request access, correction, deletion, restriction, or a copy of your personal information, and to object to or withdraw consent from certain processing. You may also be able to manage some content and account settings within the app. We may need to verify your identity before responding.

8. Children

Geo Diary is not intended for children where use would be prohibited by applicable law. If you believe a child has provided personal information inappropriately, contact us so the matter can be reviewed.

9. International processing

Your information may be processed in countries other than your own, depending on the locations of our service providers. Where required, appropriate safeguards will be used for cross-border transfers. Add the relevant countries and safeguards once confirmed.

10. Changes to this notice

We may update this Privacy Policy as the Service or applicable requirements change. The current version and its effective date will be posted on this page.

11. Contact and privacy requests

For privacy questions or requests, contact support@geodiary.app